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OAC Services

Executive Assistant

Staff – Seattle, Washington
Department Staff
Employment Type Full-Time

Who We Are
At OAC, we do what we love in the service of people who love what we do. This means that we have many different disciplines with one common goal: to serve our clients and communities as trusted partners while focusing on how design and construction can improve all aspects of the built environment. To accomplish this, we focus on hiring professionals who are experts in their fields, inspire others, enjoy sharing knowledge, and see collaboration as not only an asset, but a necessity. If you are passionate about your work and would like to work in a positive, energized environment, then you’ll find a home with us!

 

Who You Are
You are a master multi-tasker who thrives in a fast-paced environment. You have fun while maintaining complete professionalism, and feel most successful when tasks are completed earlier and better than expected. You are highly organized, a solid writer, and have a sixth-sense when it comes to anticipating needs before they are asked of you.

 

Duties and Expectations

  • Support two to five Leadership Team Members in our Seattle Office with their administrative responsibilities with the goal of allowing them to increase their client engagement time, including: note taking, calendar management, travel accommodations, expense report filing, receipt management, ordering lunch, setting up meetings, receiving visitors, arranging conference calls, and other duties as needed

  • Conserve Leadership Team members’ time by researching, reading, and routing correspondence such as timesheets, invoicing, and items related to recruiting

  • Ensure weekly priorities are kept top-of-mind for each Leadership Team member, prioritizing client-related items

  • Manage Leadership Team professional association memberships and event attendance

  • Work with Operations Team to ensure Leadership Team has the correct IT support, IT equipment, software, and other tools proactively anticipating their needs

  • Draft communications, editing, filing, and managing important documents

  • Take notes during all Leadership Team Meetings and distribute notes accordingly

  • Support the Board of Directors by: taking notes during meetings, distributing notes accordingly, schedule recurring meetings, logistical support for meetings

  • Pull requested reports from Deltek Vision

  • Maintain confidential information efficiently


Requirements

  • Bachelor’s degree or equivalent work experience

  • 3 – 5 years’ experience as an executive, administrative, or personal assistant

  • Strong written and oral communication skills

  • An uncanny ability to multi-task

 

Bonus Skills

  • Experience with Deltek Vision

  • Experience working in a professional services firm

About the Firm
Founded in 1955, OAC provides public and private client’s multi-disciplinary, building consulting services. OAC delivers comprehensive program management, applying proven management techniques to the planning, design, and construction of a project from inception to completion. OAC’s building enclosure team designs efficient, complete, and sustainable building enclosure systems. The Forensic Architecture and Engineering practice at OAC provides investigation, repair design and expert witness consulting on construction litigation and insurance claims.
For over six decades, OAC has been widely recognized as one of the best of the best in our industry. For the 2nd year in a row we made top 10 best workplace in Washington. In OAC was awarded No. 2 – Washington’s Best Companies to Work For 2017 – Seattle Business Magazine and No. 7 – Washington’s Best Workplaces 2017 – Puget Sound Business Journal. We are a growing company, with offices in Seattle, Spokane, Olympia, and Silicon Valley and are looking for the right candidate to aid our development and expansion. To learn more about OAC and the team please visit the job page here.

OAC is an equal opportunity employer.

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  • Location
    Seattle, Washington
  • Department
    Staff
  • Employment Type
    Full-Time
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